All-in-One QR Event Access Platform for Africa
QR Invitations, Smart RSVP, Personalised Access Cards & Fast QR Event Check-In
From the first digital invitation to the final scan at the door, Scan Events manages your entire guest journey. Invite guests, collect RSVPs, send beautifully designed QR access cards, and run lightning-fast event check-in — all from one reliable platform.
Whether you want a full invitation-to-entry experience or you already have a guest list and only need secure access cards and QR code check-in, Scan.ng gives you the flexibility to start at any stage and run your event your way.
- Send professional QR invitations digitally via WhatsApp or Email
- Collect RSVPs (optional) to confirm attendance and plan accurately
- Issue branded QR access cards to confirmed guests or your full guest list
- Check in guests quickly and securely with fast QR scanning at the venue
How it works
Getting started with Scan Events is simple. Start from invitations and RSVPs, or jump straight to access cards and check-in — the workflow adapts to your event.
01
Create Your Event
Set up your event in minutes. Add event details and upload your guest list, or start with an empty list if you plan to invite guests digitally.
02
Invite Guests or Collect RSVPs
Send QR invitations via Email or WhatsApp. Enable RSVP if you want confirmations — or skip it and let invitations act as instant access cards.
03
Issue Branded QR Access Cards
Upload your custom card design and generate unique QR access cards for each guest. Cards are sent automatically to confirmed guests or your full guest list.
04
Scan & Check In at the Venue
Scan QR access cards at the door for fast, secure entry. Attendance updates in real time, duplicate scans are blocked, and queues move quickly.
FeatureS
Everything You Need to Run Professional Events
All plans include full access to every feature. Pricing scales with your event size.
QR Invitations That Get Guests to Show Up
Send modern digital invitations that guests actually open and respond to. Each invitation is delivered instantly via WhatsApp or Email and includes a unique QR code embedded inside a beautifully designed card.
You can collect RSVPs first or skip RSVPs entirely and let the invitation act as the guest’s access card — giving you full flexibility for any event type.
- Multi-Channel Delivery: Send invitations instantly via WhatsApp and Email.
- Built-In QR Access: Every invitation includes a unique QR code for RSVP or entry.
- Zero Friction for Guests: No app downloads, no long links — guests tap and go.
- Higher Attendance: Professional digital invites encourage faster responses and better turnout.
Smart RSVP Management Before Event Day
Take control of attendance before the event begins with optional RSVP management that turns guesswork into clear data.
Guests respond with a simple YES or NO directly from their invitation.
When RSVP is enabled, only confirmed guests receive their QR access cards — improving planning and entry control.
- One-Tap YES / NO Responses: Guests confirm attendance directly from their invitation.
- Conditional Access Control: Only guests who RSVP “YES” receive QR access cards.
- Accurate Headcounts: Plan catering, seating, security, and logistics with confidence.
- Fewer Gate Issues: Know exactly who is expected before event day.
- Fully Optional: Enable RSVP when you need control, or skip it entirely and send access cards to your guest list
Personalised QR Access Cards
Move beyond plain QR codes and give your guests a polished, branded access experience. With Scan.ng, every guest receives a professionally designed QR access card that matches your event’s look and feel.
Upload your own designs, control layout and branding, and issue secure, non-reusable access cards for every attendee.
- Fully Branded Cards: Upload custom designs with your logo, colours, and layout.
- One Card Per Guest: Each access card contains a unique QR code tied to an individual.
- Smart Delivery Logic: Cards are sent automatically after RSVP or instantly to your guest list
- Fraud & Reuse Protection: Prevent duplication, sharing, and unauthorised entry.
- Guest-Friendly Format: A clear, professional digital card guests can easily find on their phone.
Fast QR Code Event Check-In at the Venue
Run smooth, professional entry points with fast QR code event check-in designed for real-world event environments.
Event staff scan QR access cards in seconds, with attendance updating live on your dashboard. Duplicate scans are blocked automatically, keeping entry organised and secure.
- Instant Guest Verification: A quick scan confirms entry — no paper lists or manual searches.
- Live Attendance Tracking: Monitor arrivals in real time from your organiser dashboard.
- Duplicate Scan Protection: Automatically blocks reused or already-checked-in cards.
- Multi-Gate Support: Sync multiple scanners across different entry points.
- Pricing
Simple Per-Guest Pricing for
Every Event
For events with fewer than 500 guests
PER GUEST
Full feature access, including:
- QR invitations via WhatsApp & Email
- Optional RSVP collection (YES / NO)
- Personlised QR access cards
- Flexible guest list upload (Excel / CSV / manual)
- Fast QR code check-in at the venue
- Team access for event staff
- Live attendance dashboard
- Fast check-in for large crowds with live scanner
- Unlimited events per account
- Free onboarding & expert support
For events with 500–999 guests
PER GUEST
Full feature access, including:
- QR invitations via WhatsApp & Email
- Optional RSVP collection (YES / NO)
- Personlised QR access cards
- Flexible guest list upload (Excel / CSV / manual)
- Fast QR code check-in at the venue
- Team access for event staff
- Live attendance dashboard
- Fast check-in for large crowds with live scanner
- Unlimited events per account
- Free onboarding & expert support
For events with 1,000+ guests
PER GUEST
Full feature access, including:
- QR invitations via WhatsApp & Email
- Optional RSVP collection (YES / NO)
- Personlised QR access cards
- Flexible guest list upload (Excel / CSV / manual)
- Fast QR code check-in at the venue
- Team access for event staff
- Live attendance dashboard
- Fast check-in for large crowds with live scanner
- Unlimited events per account
- Free onboarding & expert support
Need help or have more than 2,000 guests?
Testimonial
Client Feedback & Reviews
FAQ
Frequently Asked Questions
No. QR invitations are optional. You can upload your guest list and send QR access cards directly, or use invitations first to collect RSVPs before issuing access cards. Scan Events is flexible enough to support both workflows.
No. RSVP is completely optional. If enabled, guests respond with a simple YES or NO, and only confirmed guests receive access cards. If disabled, QR access cards are sent directly to your full guest list without collecting responses.
An invitation is used to share event details and optionally collect RSVPs. When RSVP is disabled, the invitation itself acts as the access card.
When RSVP is enabled, only guests who confirm “YES” automatically receive a separate, branded QR access card for entry.
Our QR access cards are fully branded using your custom design — not generic QR links. Each card is unique to one guest, securely generated, and protected against reuse or duplication for better entry control.
Yes. Upload your custom design and decide what appears on each card. You can optionally display the guest’s name and position both the name and QR code anywhere using our drag-and-drop editor — for fully personalised, professional access cards.
Yes. Invitations and QR access cards can be sent instantly via WhatsApp or Email directly from your dashboard. This ensures high open rates and easy access for guests across Nigeria and Africa.
No. Guests do not need to download any app or create an account. They simply open the invitation or access card from WhatsApp or Email and present the QR code at the entrance.
Event staff scan each guest’s QR access card using a phone or tablet. Entry is confirmed instantly, and attendance updates live on your dashboard. No paper lists or manual searching required.
Each QR code is tied to a single guest. If a code has already been scanned, the system immediately alerts staff and blocks duplicate entry.
You can quickly search for the guest by name in your dashboard and check them in manually. You can also resend their access card instantly via WhatsApp or Email.
Yes. You can invite team members or event staff to help manage check-ins. Each team member gets controlled access to scan guests without affecting event settings.
Yes. You can track guest arrivals live during the event, see check-in timestamps, and monitor total attendance in real time from your dashboard.
Need further assistance?
Streamline your Events with a Simple Scan
Turn any smartphone into a check-in device—fast, reliable, and professional.