Say goodbye to chasing guests, uncertain headcounts, and wedding day gate-crashers. Send personalised wedding invitations via WhatsApp or email, collect RSVPs automatically, manage your guest list in one place, and give guests secure QR access passes for smooth, queue-free entry on your big day.
Your wedding should be about celebrating with the people you love, not spending weeks chasing RSVPs and worrying about who will show up.
Spending hundreds of thousands of naira on invitation cards that get misplaced, delivered late, or thrown away after the wedding.
Weeks of calling relatives and friends only to hear, "By God's grace, I will be there," without getting a clear answer.
Inviting one person and watching them arrive with several unexpected guests, disrupting your seating and catering plans.
Uninvited guests showing up and consuming food, seats, and resources intended for your invited guests.
Long queues at the venue entrance while ushers search through printed guest lists and manually verify names.
Family members calling because they misplaced their invitation or don't know where to sit while you're trying to prepare for your special day.
From “Save the Date” to “I Do,” Scan Events helps you manage your entire wedding guest journey from one platform. Instead of juggling separate tools for invitations, RSVPs, guest lists, access control, and check-in, everything works together seamlessly.
Think of it as your wedding guest command centre: You add your guests, send invitations, collect RSVPs if needed, generate QR access cards, and check guests in at your venue – all from one dashboard.
Set up your wedding details in minutes. Add your ceremony, reception, venue information, date, and time.
Import guests from Excel or add them manually. Organize guests into groups such as: Bride's Family, Groom's Family, Friends, VIP Guests, etc.
Send personalised invitations instantly. Guests receive their invitation directly on WhatsApp or email and can view event details immediately.
Guests confirm attendance with a simple click: Yes, I'm coming or No, I can't Make it. Watch your attendance numbers update in real time.
Each confirmed guest receives a unique QR access card that can be saved on their phone and presented at the venue.
Your event team or our's scan guest QR codes at the entrance. Verified guests are checked in instantly while duplicate or invalid entries are flagged instantly.
From the moment you send your wedding invitations to the final guest check-in at your reception, Scan Events gives you all the tools you need to manage attendance, track RSVPs, organise guests, and create a seamless experience for everyone involved.
Send personalised wedding invitations directly through WhatsApp. Every invitation connects to RSVP tracking, guest management, and event access control, helping you manage your entire guest journey from one place.
Track responses in real-time. See exactly who is attending, who declined, and who still needs a reminder. Plan catering, seating, and logistics with confidence.
Manage your entire guest list from a single dashboard. Organise guests by family groups, mark VIP attendees, manage plus-ones, and keep everyone coordinated.
Every confirmed guest automatically receives a unique QR access pass for entry. Create a premium guest experience while maintaining control over event access.
Check guests in within seconds using any smartphone or hardware scanners. Reduce queues, speed up entry, and keep your reception running smoothly.
Manage different guest categories and access levels while maintaining visibility over attendance and venue entry throughout your wedding day.
Manage guest lists across introductions, engagement ceremonies, and traditional weddings while keeping both families organized and informed.
Create a seamless guest experience from Save the Date announcements and wedding invitations to RSVP collection, QR access cards, and reception check-in.
Keep guests informed, collect RSVPs, and share important wedding updates, travel details, and event information regardless of where your guests are located.
Enhance guest verification and access control with QR access cards and check-in, helping ensure a secure and organised experience for invited guests.
Coordinate hundreds or even thousands of guests without relying on spreadsheets, paper lists, or endless follow-up calls from family members.
Manage reception-only guest lists, seating arrangements, and guest check-in to ensure a smooth and organised celebration from arrival to departure.
You create your event, add guests, and share invitations through WhatsApp. Guests receive a personalised invitation and RSVP link on their phones.
Absolutely. If you prefer not to set things up yourself, we can handle everything for you from start to finish. Simply provide our team with your guest list and event details, and we will take care of the rest. We manage the creation, personalisation, and even the sending of your invitations so you can focus entirely on enjoying your event.
Simply create your event yourself, add guests, and click “Send via WhatsApp” — the invitation goes instantly with full event details and your unique QR code. Guests receive it like any normal WhatsApp message.
Or let our team manage the whole process for you: just provide your guest list and event details, and we’ll handle creation, personalization, sending, and even follow-ups — so you can focus on enjoying the day.
Yes. Your dashboard updates automatically as guests respond. You can also send reminders to guests who haven't responded.
No. Guests only need WhatsApp or email. They open the invitation and show the QR code at the door. Zero friction.
Yes. You can upload guest lists from Excel or add guests manually in seconds.
Yes. You can use your own invitation design to create a custom-branded experience.
Every invitation contains a unique QR access card. When RSVP is enabled, only confirmed guests receive a unique QR access card that can be presented at the venue for check-in. Scanning at the venue instantly checks them in.
A member of your event team or our staff scan the QR code with any phone or tablet. Entry is confirmed instantly and attendance updates live. Duplicate or fake codes are blocked automatically.
Search their name in the dashboard and resend the card instantly via WhatsApp or check them in manually.
Yes. You can organise guests into different categories such as VIPs, family members, friends, and other custom groups.
No. Scan Events can also be used for birthdays, corporate events, conferences, memorials, and other special occasions.
Get a personalised setup for your wedding invitations in minutes, tailored to your guest list size, wedding style, and planning needs.
Whether you’re planning an intimate ceremony or a 2,000+ guest Nigerian wedding, Scan Events helps you send WhatsApp invitations, collect RSVPs, manage your guest list, and set up QR access cards for a smooth, stress-free wedding day.
If you prefer, we can also help you handle the full setup so everything is ready before your big day.
Fill out the form below, and we will be in touch shortly to set up your event invitations.
Fill out the form below, and we will be in touch shortly.
